Submission FAQs

Frequently Asked Questions


How do I submit a pilot?

All submissions are required to go through Withoutabox.

Unregistered submissions will not be viewed! If you are having trouble with the online form, please e-mail us at submissions@seriesfest.com and we will be glad to help guide you through the process.

After you have completed the online application, you will receive an email confirmation once the pilot and your submission have been processed into our database. Please allow up to two weeks for this process to take place.

What file formats are accepted for digital upload?

Once you select Secure Online Screener as your preferred submission format on the Withoutabox application, you will be taken to IMDb to begin the upload. Please note, you can upload your file in SD or HD up to 1080p and file sizes up to 10 GB.

Below are the accepted file formats for digital uploads:

  •  .MP4 files using the H.264 video codec and the AAC audio codec
  • .MOV files using the H.264 video codec and the AAC audio codec
  • .FLV files using the Sorenson, H.263 or VP6 video codec and the MP3 audio codec

For the best quality within the IMDb video player, it is recommended that you encode your video at 480x360 with a frame rate of 29.97 FPS (NTSC standard). Once your upload is complete, please view the film in its entirety to ensure that everything is in order. After you have finished viewing your uploaded pilot within IMDb, return to your WAB account to attach it to your SeriesFest application. We will not have access to your pilot until this step is complete-- simply uploading the film to IMDb is not enough! Please be aware that uploading your film does not give us access to do anything other than view it-- we cannot download, copy, or share films that have been uploaded via WAB for our consideration.

To keep our process as simple as possible, we can only accept digital film uploads via the Secure Online Screener system available to you within your WAB account. At this time, we cannot accept a link to your film on Vimeo, YouTube or any other video streaming or download site.

If you submitted your film via Withoutabox’s Secure Online Screener system, you do not need to send us any physical materials. Please do not send us a DVD or Blu-ray disc if you have already uploaded your film.

What is a Series Bible?

The bible is a 2-20 page document that includes a logline, series regular and recurring character descriptions, and Season One story arch or future episode descriptions. 

Which competitions require me to submit a Series Bible?

All competitions require entries to include a Series Bible. The Series Bible should be emailed to submissions@seriesfest.com with the project title and tracking number in the email subject line. 

I'm under the age of 18. Can I submit my work?

We encourage content creators of all ages to submit their work. All submitted pilots will compete against each other. If you are under the age of 18 and your pilot is accepted, we will require signed, written permission from your parent or legal guardian before we are able to screen your pilot.

My pilot is a work-in-progress. Can I submit the unfinished version?

Unfinished versions of the pilot with incomplete or temporary sound, no credits or titles, unfinished effects, etc. can be submitted. However, it does need to be complete enough for us to be able to make a decision. Whenever possible, you should provide an on-screen description of missing elements as placeholders within the continuity of the pilot. Temp tracks, scratch music, and temp scores are perfectly fine for your submission, but please include a list of missing or temporary elements directly on-screen before the pilot begins. If your pilot is selected, you must send us a complete, final exhibition copy before we screen it at the festival, as we do no exhibit works-in-progress at the festival.

How will I be notified if my pilot is selected?

We will contact you via e-mail during the month of April 2018. Please make sure that the e-mail address you provided on your application will be operational at that time. If your e-mail address changes after you’ve filled out the application, please log into your account and update it. We will not be held responsible for any failed delivery of notification. If you haven’t heard from us by June 1st, please contact us at info@seriesfest.com for an official notification. Please make sure to add info@seriesfest.com to the your SPAM account settings as SAFE SENDER LIST.

How many pilots can I submit?

You may submit as many pilots as you'd like, but you only need to create one account. Upon doing so, you will fill out individual applications for multiple pilots. We do not offer reduced rates in fees for multiple submissions.

How are the winners selected?

The official judging panel, consisting of individuals selected by the SeriesFest, at its sole discretion, will make a number of official selections (the “Official Selections”) from all eligible entries received. The judging will be based on the following criteria:

  • Originality and creativity
  • Overall quality of all elements and aspects of the production of each entry, including, without limitation, writing, acting, directing, editing, etc.
  • Adherence to and appropriateness for a particular format or type of program
  • The ability to develop story through a first season and thorough drafting of the arc

Can I submit a pilot without clearing copyrighted materials?

At the time of submission, you are not yet required to obtain all rights and clearances. If your pilot is selected, you must clear all copyrighted materials before it can be publicly screened. It is the sole responsibility of the entity submitting the project to secure permission from the copyright holder of the material in question, whether it is music, stock footage, or any other elements that could violate an existing copyright. Quite often, rights holders offer reduced rates for festivals, so you should contact them directly to avoid any potential rights infringements. You will be required to sign a release stating that materials used in the pilot do not violate any existing copyright.

I was just notified that my pilot was selected. What are the next steps?

If your work is selected, you must fulfill the following requirements by the date(s) designated by the Festival:

 

(1) You must execute a release agreement wherein you:

  • Accept responsibility for obtaining any and all clearances necessary to exhibit your film at SeriesFest
  • Warrant that you have the rights necessary to exhibit your pilot at SeriesFest
    Indemnify and hold harmless SeriesFest, LLC, its parent company, its affiliates, and subsidiaries and any of their respective directors, officers, employees, and representatives against any claim arising out of exhibition of your film at SeriesFest.
  • Agree to participate in a reasonable number of customary promotional and publicity activities [including press junkets, telephone interviews, sending press packages, and public appearances to promote the SeriesFest

(2) You must deliver to the address designated by the Festival two exhibition copies of your invited work

 

(3) You must provide a properly completed and signed official SeriesFest “Information Form” including all press and publication assets as specified in the “Materials Checklist”

 

(4) You must provide at least one DVD copy of the final, completed pilot for Festival archives and internal purposes. We accept pilots in digital video on HDCAM and DCP along with DVDs and Blue-Rays. If your pilot is accepted, we will provide you with the most up-to-date exhibition specs.

Pilots and scripts must be uploaded and payment submitted no later than the deadline for which you have registered.

We handle all submissions identically, regardless of which deadline you choose. We encourage you to submit as early as possible

Submit at withoutabox


Questions?
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