FESTIVAL SPONSORSHIP COORDINATOR

Posted time 2025/01/16 Location Denver Job type Contract

DESCRIPTION

Full-time Contract Position starting Feb 3 through May 2025

SeriesFest is a 501c3 nonprofit organization based in Denver, Colorado that annually produces SeriesFest, to take place April 29-May 4, 2025. This year marks the 11th year of the Festival. The Festival Sponsorship Coordinator will support the Director of Partnerships on all aspects of sponsor fulfillment and execution, as well as the management of all sponsor and partner deliverables. 

General

  • Full-time role (Monday through Friday, with weekends of festival)
  • Denver-based position (hybrid remote and in-office schedule)
  • Event experience required
  • Sponsorship activation experience preferred
  • Proactive in action and communication
  • Ability to work autonomously
  • Strong verbal and written communication skills to support the expected “customer service” level delivered by SeriesFest in support of our partners and sponsors
  • Works with all departments including, but not limited to marketing, programming, special events, ticketing and operations to ensure the smooth flow of the development-related data into their hands to help shape their execution of festival elements
  • Knowledge of database management or quick study in CRM software desired
  • Canva, WordPress and airtable knowledge and usage a plus

Sponsorship Activation: Administrative

  • Maintain corporate development files, contact lists and records of existing sponsors
  • Schedule and participate in or run weekly recurring activation calls with individual sponsors, including the presentation of deadline calendars and weekly updates
  • Work cooperatively with ticketing and credential depts, and communicate hospitality/ticketing benefits to sponsors and high level partners/board members
  • Work with Marketing Dept on fulfillment of VIK media
  • Work with Marketing on implementation of sponsor social calendar
  • Collect and record sponsor assets (logos, content, etc.) into intra-departmental database
  • Work with Operations/Production/Special Events on all physical aspects of activation at live events and festival venues, e.g. signage, sponsor branding, pouring rights, invitations, etc.
  • Work with Operations, Programming and Marketing to ensure sponsors are represented on all program-focused events including panels and screenings
  • Research and outreach to new, potential local in-kind sponsors
  • Compile information in real-time for post-festival analysis/recapping

Development Activation: Onsite

  • Present for load-in and load-out of predetermined sponsored/sponsor events
  • Onsite point of contact for select sponsored/sponsor events during the festival
  • Sponsorship liaison among departments for all events with sponsor representation
  • Onsite support with ticketing and pass fulfillment for sponsors and high-end donors

Pay: $3,500 / month